Bilingual Virtual Assistants for Construction Companies
The Back Office Your Job Sites Deserve
We staff vetted, bilingual assistants who already speak your language, so your PMs run projects instead of paperwork.
- ✓ Save 20+ admin hours every week
- ✓ Cut back-office payroll costs by up to 60%
- ✓ Bilingual EN/ES support, matched in days
Founded by contractors with 40+ years of combined construction experience.
Your assistant already knows your tools
Sound Familiar?
Where Construction Companies Lose Time and Money
The tasks piling up on your desk aren't the ones that grow your business.
PM buried in paperwork
Project managers spend more time on admin than on the job site.
Slow estimates & bids
Bid packages go out late, and jobs go to whoever answered first.
Missed follow-ups & RFIs
Requests fall through the cracks and delay the whole schedule.
AP/AR eating margins
Invoicing and collections lag, and cash flow tightens up.
Our Solution
One Assistant. Every Back-Office Task Covered.
We match you with a dedicated assistant trained on construction workflows — not a generic VA given a crash course.
Project Coordination
- Scheduling & site visits
- Subcontractor coordination
- RFIs & closeout docs
Estimating & Bid Support
- Blueprint takeoffs
- Bid packages & proposals
- Procore / Bluebeam entry
Office & Admin
- Calls, calendars, inbox
- Permits & compliance docs
- Document management
Accounting Support
- AP/AR & invoicing
- Payroll assistance
- QuickBooks / Xero
Not sure which role fits your team?
Book a Free Needs AssessmentSpecialists, Not Generalists
Meet the Roles You Can Hire
We don't sell "a virtual assistant." We staff the specific role your project needs.
Project Manager Assistant
Keeps schedules, subs and site visits organized so your PM stays on the job site.
Construction Estimator
Blueprint takeoffs, quantity surveys and bid preparation, done fast.
Scheduler
Coordinates crews, inspections and client meetings across every active job.
Permit Coordinator
Tracks permit status and compliance documentation so nothing stalls a start date.
Bid Coordinator
Assembles and submits proposals so you never miss a bid deadline again.
Drafting Support
Assists with plan revisions and documentation across your project set.
Safety & Compliance Assistant
Preps OSHA checklists, safety manuals and training documentation.
Bookkeeper / AP-AR Specialist
Handles invoicing, collections and expense tracking to protect your cash flow.
How It Works
From First Call to Fully Staffed in Days, Not Months
Discovery Call
We learn your workflow, your tools and where the admin bottleneck actually is.
Meet Your Match
You review vetted candidates matched to your role and industry needs.
Onboarding
Your assistant is trained on your tools, your terminology and your process.
Scale
Adjust hours or add roles as bid season ramps up or projects wind down.
Run the Numbers
See What You'd Save
Drag the sliders to estimate what admin work is really costing your company today.
Estimates only, based on a placeholder blended rate. Your free consultation includes an exact quote for your scope.
Real Contractor, Real Turnaround
Hammer Contractors, Bethlem, MD
Our success story with a very successful company.
Before HCC
- PM spending [15+] hrs/week on scheduling and follow-ups
- Bid packages taking [3-4] days to assemble
- Invoices going out [2 weeks] late on average
After HCC
- PM back on-site, admin handled same-day
- Bid turnaround cut to [under 24 hours]
- Invoicing current, cash flow improved by [18%]
"Our assistant knew Procore better than our last in-house hire. It took less than a week to feel like part of the team."— Josh B, Site Manager, Hammer Contractors
Trusted by companies like you
What Contractors Are Saying
Reviews From the Field
Vetted. Certified. Accountable.
Questions
Common Questions
How fast can I get staffed?
Most clients are matched with a qualified assistant within days, not months. Our 3-step process — consult, select, onboard — skips the traditional hiring cycle.
What if the assistant isn't the right fit?
We offer flexible engagements with no long-term commitment required. If it's not working, we re-match at no extra cost.
Do assistants already know construction software?
Yes — our assistants are trained on tools like Procore, Buildertrend, Bluebeam, PlanSwift and QuickBooks before they ever join your team.
Is bilingual support available?
Yes, all HCC assistants are bilingual (English/Spanish), which is especially useful for coordinating with subcontractors and field crews.
Is there a minimum contract length?
No long-term contract is required. Scale up during bid season, scale down between projects, or pause when you need to.
How does pricing work?
Pricing depends on the role, scope and hours needed. Book a free consultation and we'll walk you through a exact quote for your business.
Let's Talk
Let's Get Your Back Office Off Your Plate
Free consultation. No commitment. Just clarity on what a construction-trained assistant could take off your hands.
Get Your Free Consultation
Tell us a bit about your team and we'll follow up within one business day.